May 2016
 
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  • Project Management Culture - A Success Factor
  • Culture is a vital factor in developing a winning strategy required for the successful advancement and implementation of a project. Learn more about:

    1. Foundations for project management culture
    2. Project management culture constituents
    3. Maximizing factors
    4. Benefits achieved with culture

    Click here to watch the webinar.

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Asia Pacific Regional Service Centre

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Feature Articles

How to Impress Your New Boss

Meeting project goals and being a valued team leader is a great way to get ahead. But to stand out from the start, focus on communication and be assertive.

Once you’ve landed a new gig, you’ll only get one shot at making a first impression. While managers will judge you by your project performance in the long term, your softer skills take centre stage from the start.

Thoughtful communication can help you connect with your new supervisor—and as a project manager, you’ll have more than one. Being assertive can also strengthen all of your reporting relationships by sending the message that you have what it takes to deliver results.
But, a good working relationship doesn’t always happen naturally. Here are three ways to start off on the right foot with your new supervisor.

1. Listen Up

Make it your mission to learn the primary goals of executives and stakeholders—and then make sure your efforts align.

“Communication is what makes a career successful, and it should start with your boss,” says Mercedes Soria, PMP, director of software engineering at Knightscope Inc., a security robotics company in Mountain View, California, USA. Highly effective communicators are five times more likely to be high performers than minimally effective communicators, according to PMI’s Pulse of the Profession® In-Depth Report: The Essential Role of Communications.

Ms. Soria suggests setting up an exploratory meeting to discuss projects in the works and get some face time with your new supervisor. This will give you a chance to showcase your business savvy. She recommends that you ask a new boss to highlight critical milestones and deliverables, and the results that are communicated to upper management. Initiating these conversations shows that you have business acumen and want to deliver on the organisational strategy, Ms. Soria says.

“This shows your new boss that you care about helping to achieve his or her goals, and it also shows that you want to be in charge of your career.”

2. Demonstrate Diplomacy

Even the best business relationships are bound to hit a few bumps. But, clashing with a new supervisor’s management style shouldn’t mean you have to suffer in silence.  

“If you find the new style a challenge, be open and honest. Let the new boss know that you’re finding things difficult and want to work out ways to address this,” says Chris Williams, PMP, project manager, SAP, Perth, Australia.

Mr. Williams recommends seeking out common ground. If you share a similar professional background, for example, ask your boss about how he or she got ahead. This conversation can create an opportunity to share your own experiences—and discuss your personal work style.

3. Assert Yourself

Although you might be inclined to stay quiet when you’re adjusting to a new role and a new supervisor, don’t be afraid to take the initiative. It can be tempting to wait for your supervisor to define your role and responsibilities, but blending into the background isn’t always the best way to get ahead, says Wendy Robins, a project manager at Innovative Learning Group, a training company in Royal Oak, Michigan, USA.

“I used to think that if I did a good job and kept quiet, I would get recognised for my performance,” she says. “But that wasn’t necessarily true.”

Ms. Robin’s outlook changed after a former boss told her she needed to speak up if she wanted to stand out from the pack.

“I began to be more assertive and proactive,” she says. “I proposed new project ideas and then executed them. And I took on additional tasks and responsibilities if I wasn’t busy enough.” Taking charge of the situation helped her showcase her skills and earn the recognition of her manager.

Knowing how to put your best foot forward with a new boss helps you build a productive working relationship—and prove your value from day one.

This article was first published in the 16 March 2015 on Career Central.

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Killing the Weekly Status Meeting

By Donald Charles Wynes, PMP

One of the most common—and commonly hated—traditions of project management is the weekly status meeting. The objective is sweetly innocent: Let’s all get together and share. And in a perfect world, that’s just how it would work. Here in the real world, the weekly status meeting is often seen as a black hole that sucks time, energy and enthusiasm out of the project team.
Ask yourself the hard question: Is your status meeting truly a benefit to your team members? If not, switch to a new approach that uses today’s communication tools (think Skype and YouTube) to give team members the freedom to choose when and how they participate, just as Netflix and DVRs give them a new way to manage their TV viewing.

Get Asynchronous

Time-shifting a meeting is using technology and ingenuity to allow participants to come together asynchronously. This means I can choose to participate at the time and place that’s best for me, even if that’s a different time or place than anyone else. Time-shifted meetings let teams have deeper, more fruitful conversations by letting members communicate when they can give project issues their complete attention. This schedule flexibility also relieves a bit of frustration for busy folks, which is never a bad thing.

How to Kill Your Status Meeting in Four Easy Steps

1. Break the chains of time and space
Start thinking of your meeting as what happens, not where and when it happens. Your meeting is the status update from a project leader, a reminder of approaching milestones, the recognition of team member accomplishments and the helpful advice shared to overcome challenges. It’s also a social event; a team is more than a group of individuals. One way strong bonds are built is through regular contact and communication. None of this requires that everyone be in the Oakdale Conference Room at 10:00 a.m. every Monday.

2. Change the environment
Change the meeting location from a conference room to a video conference. Every participant joins from his or her chosen location. Do not let everyone at headquarters join from a single conference room; putting everyone in their own video window levels the playing field and creates a better environment for sharing (and makes multitasking embarrassingly obvious). Your team members are probably already using a free tool like Skype or FaceTime. Another option is Blue Jeans, a paid service that adds some nice features.
Record the meeting. If you can’t attend live, you can watch the recording. This lets those with time conflicts stay in the conversation. And because you’ll be cutting the meeting time down to no more than 30 minutes (see the next step), the task of watching this week’s status meeting is doable. Recorded video meetings are far more engaging than their audio-only cousins.
Set the maximum meeting time to 30 minutes. Time-shifted meetings can be shorter, because some presentation-type content is shifted off the agenda into pre-meeting videos. See the next step for details.

3. Preview and promote
Make a trailer. Do you have a lot to say on a specific topic? Say it before the meeting and share it online. Think of the coming attractions you see at the movie theatre. In a few minutes, you can see what a two-hour motion picture is all about. You can do the same thing by spending a few minutes to organise your thoughts and use tools like Prezi and Camtasia to produce a pre-recording that shares them in an engaging format. Think of that four-minute YouTube video that helped you fix that leaky faucet; it doesn’t take a lot of time to deliver a lot of information.

Be social. The real meeting environment is no longer the conference room, or even the video conference “space.” It’s the place where you share your trailers, the meeting recording and any supporting documents or deliverables—with plenty of room for team members to add their own comments, questions and insights to any of these items. Tools like Jive or Yammer deliver social collaboration within an enterprise, connecting the people and technology that constitute the project’s working environment.

4. Rock their world
Now that you’ve created this amazing new project communication environment, teach your team how to use it. Start with your video conference environment. Schedule a special meeting to introduce it and let everyone click all the buttons to see what happens. Make it a safe and fun time to get the camera and sound working, and see how the darn thing works. Seem like a distraction? Think of it as today’s equivalent of figuring out how to adjust your chair in the conference room. Let people experiment, share what they learn and share a laugh about the mistakes they make.

There will be a learning curve as people become comfortable with the new tools. And there will be some resistance to change. Plan activities that let people play with the new environment and share their tips. Encourage adoption by focusing on team members’ WIIFM (What’s In It For Me?).

Don’t be surprised if some team members are reluctant to appear on camera. This is very common, especially from home-based team members who may dress casually. People working from their cubical in the office may be challenged by their open environment (a headset may fix this). Be patient, but persistent. Consider a team policy that no one is required to be “camera ready” and can opt to join via voice when needed. You’ll have eager early adopters, too—the people who join via smartphone from the airport.

Like their face-to-face cousins, time-shifted meetings aren’t without their drawbacks. You can help your team minimise their impact by facilitating the adoption of team best practices to address the way you use this technique. Discuss expectations for “attending,” especially for those who can’t join the meeting event. Agree on standards for setting the agenda, sharing pre-meeting videos or how to conduct sidebar conversations so that all who are interested can join. Leave time in each meeting for discussion of any new issues or ideas about the new format.

That Sounds Like a Lot of Work…
Well, no one ever said project management was easy. In truth, some aspects of this approach require more effort from the leader, such as producing the weekly pre-meeting video. But, the results are worth it. It’s an overall reduction of time spent in meetings for the team (multiply that half-hour by the number of invitees to see your net time savings). The real benefit is what happens when you turn a communication black hole into a shining star that guides your team to an easier and more effective way to share the ideas needed to make your project a success!

This article was first published in the 1 March 2016 post of ProjectManagement.com blog.

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Project Highlights

What is Lean UX and Why Should You Adopt it for Your Start-Up?

User experience design (UXD) was traditionally governed by wireframes, prototypes, experience maps, visual mock-ups and others. But, in today's constantly changing world, designing products at a faster pace is critical. The need of the hour is “Lean UX.”

What is Lean UX?

Read more

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Grassroots Community Leaders Undergo Local Project Monitoring and Evaluation Workshop

Grassroots, community and civil society organisation (CSO) leaders recently raised their concerns that local government project indicators may vary during the project implementation stage and that monitoring and evaluation of their undertakings often becomes subjective and flexible.

On the second leg of the three-day training workshop on Project Development Management hosted by the Department of the Interior and Local Government DILG from 21-23 March at the Estancia Resort Hotel, CSO leaders presented this difficulty in their stakeholder analysis, as well as their concerns that arguments over any project are bound to happen.

Read more

PM Port® helps you keep in touch with your profession through PMI’s online global news service powered by LexisNexis.

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In the News

Still Confused Over the PMI Talent Triangle™?

The PMI Talent Triangle™ represents the skillset that global organisations have deemed as critical for project practitioners. The PMI Talent Triangle illustrates the three skill areas employers need.

Description: Talent TriangleThey are as follows:

  • Technical Project Management:  Knowledge, skills and behaviours related to specific domains of Project, Programme and Portfolio Management.
  • Leadership: Knowledge, skills and behaviours specific to leadership-oriented, cross-cutting skills that help an organisation achieve its business goals.
  • Strategic and Business Management: Knowledge of and expertise in the industry or organisation that enhances performance and better delivers business outcomes.

Still confused as to how to appropriately allocate PDUs across the PMI Talent Triangle™ in CCRS? Click here to see how three practitioners followed the PMI Talent Triangle™ to earn their PDUs.

Learn more about the CCR programme updates from the CCR Handbook.

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Leverage Your PMI Membership to Earn PDUs

Members can access over 1,000 webinars on ProjectManagement.com, addressing topics ranging from risk, agile and scheduling to human resources, communications and much more — all available to help you make meaningful contributions to the projects you lead or work on.

Earn PDUs quickly, and at no cost, by attending webinars: 1 hour of webinar equals 1 PDU. PDUs are generated automatically and members can log in with their pmi.org username and password.

Access the webinars now to improve your skills and earn PDUs.

You can also sign up for live webinars at http://www.projectmanagement.com/webinars/webinarMainLive.cfm.

Didn’t find a topic that interests you? We welcome your recommendations. Submit your ideas to PMIWebinarSeries@pmi.org.


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Community Buzz

Upcoming Events

PMI South Korea 4th International PMI Conference 2016—Seoul, 13 May 2016

The PMI South Korea Chapter is thrilled to host its 4th International PMI Conference 2016 on Friday, 13 May at The-K Hotel, Seoul.

This annual event has been celebrated by Project Management Professionals (PMPs)®, project managers and all professionals and students who are enthusiastic about project management—both within and outside of Korea—as an excellent opportunity for connecting with each other and sharing their experiences and knowledge. Now in its fourth year, the event will be packed with sessions by esteemed international speakers who will present and discuss under this year’s topic, “Value Creation with Project Management Under Uncertainty.”

In these challenging economic times, everyone is seeking to create new value for their customers. As practitioners of project management, PMI members already understand that skills and expertise play a vital role in developing products and services with better value. Through expert presentations and lively discussions, this year’s conference aims to spark new ideas that will help our members maximise the value we create, and help our friends to better understand the importance and benefits project managers bring to the value creation process.

However, focusing on value creation alone is not enough. All the efforts and skills poured into developing products and services with value may become all for naught if both internal and external risks are not identified, managed and mitigated appropriately.  And due to ongoing global climate change and international turmoil, managing risks as a part of project management has become more critical than ever before. This year’s conference also brings extraordinary insights from professionals that have successfully faced risks that we deal with every day, risks that develop under some extreme circumstances, and even some risks that may not exist yet. Through such insight, the 2016 South Korea PMI Conference also aims to help attendees to be ready for whatever obstacles lie ahead.

So, join us in celebrating and promoting project management and meet some of the best people our profession has to offer! Project management practitioners will be able to earn 8 Professional Development Units (PDUs) by attending this single-day event.

Registrations are now open! Click here to register!

For more information, please visit the conference website at http://pmikorea.kr/wordpress/conference2016/.

For enquiries, please email PMI South Korea Chapter at pmikorea@pmikorea.kr.

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Marketplace

 

Title: Requirements Management: A Practice Guide
Author: Project Management Institute
PMI Member Price: US$27.95
You save US$7.00 by being a PMI member.
Description: Organisations continue to experience project issues associated with poor performance on requirements-related activities. Requirements Management: A Practice Guide provides you with the tools to excel in requirements development and management.

This practice guide is a bridge between A Guide to the Project Management Body of Knowledge (PMBOK® Guide) and Business Analysis for Practitioners: A Practice Guide.

Developed by leading experts in the field, this practice guide describes requirements work and identifies the tasks and essential knowledge needed to perform requirements management efficiently. Applicable to most programmes and projects, the concepts and techniques in this practice guide can be used to develop solutions that meet expectations, improve performance, deliver benefits and achieve outcomes.

This practice guide:

  • Provides a practical discussion of requirements work
  • Defines “what is” the work of requirements (the tasks, knowledge and skills)
  • Discusses why the work is important
  • Provides a description of the activities performed

 

Title: Collaboration Tools for Project Managers: How to Choose, Get Started, and Collaborate with Technology
Author: Elizabeth Harrin
PMI Member Price: US$31.95
You save US$8.00 by being a PMI member.
Description: Today’s project leaders face the challenge of managing projects effectively using tested and reliable methods, while innovating with new methods to meet the demands of their global and technology-savvy team members and stakeholders.

Information travels faster than ever before. Social media and online communication tools such as Facebook, Twitter and LinkedIn have rapidly changed our world outside of the workplace.

Since project managers rely on communication and effective team management skills, they need to keep up with the fast pace of change, technological trends and the latest business drivers that help move organisations forward.

In Online Collaboration Tools for Project Managers, Elizabeth Harrin builds upon her 2010 book, Social Media for Project Managers, by providing the latest information, success stories and an easy-to-follow guide to implementing online collaboration tools and helping to overcome obstacles.

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You're in Good Company


Membership

There are 79,776 members in the PMI Asia Pacific region as of March 2016, representing 16.6 percent of the total PMI membership.

 

Certifications and Credentials

There are 251,539 credential and certification holders in the PMI Asia Pacific region as of March 2016, representing 32.9 percent of the total number of PMI credential and certification holders.

PMP®: 243,415
CAPM®: 4,097
PgMP®: 268
PMI-RMP® : 588
PMI-SP®: 228
PMI-ACP®: 2,773
PfMP®: 56
PMI-PBA®: 115

Add another PMI Credential to your name!

Welcome New R.E.P.s in Asia Pacific:

There are currently 333 R.E.P. organisations enrolled in the PMI R.E.P. Programme in the Asia Pacific region.

Registered Education Providers (R.E.P.s) are organisations approved by PMI to offer project management training for professional development units (PDUs) to maintain your PMI certifications and credentials.

View the R.E.P. web pages on PMI.org to learn more about R.E.P.s or log in to the new CCR System to find a provider of project management education activities and products in your country.

 

Need a Project Management Consulting Firm?

 
Project management consulting firms can help you drive improvements in your business performance, and the PMI Consultant Registry is an easy way to find them.

A complimentary resource, the registry lists detailed contact information and provides information about each consultant’s offerings, saving you valuable time. You can search by geographic location, view case studies listed by area of expertise or industry, learn more about their competencies, and contact them for more information.

Meet and exceed your business objectives with the PMI Consultant Registry — your one-stop resource to find the project, programme or portfolio management consulting firm that’s perfect for your organisation.


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Asia Pacific Calendar

Events
If you are organising a PMI event in the Asia Pacific region and would like us to list it in the e-Link, please contact:
SoHyun Kang
Manager, Chapter Development
Asia Pacific

13 May
PMI South Korea 4th International PMI Conference 2016
Seoul, South Korea

30–31 May
PMI Australia Conference 2016
Adelaide, Australia
 
9–10 July
PMI Japan Forum 2016
Tokyo, Japan
 
6–8 September
PMI New Zealand Conference 2016
Auckland, New Zealand

*The above listed events are the only confirmed events up to date. Stay tuned for more events to be listed!

Examinations
PMI's certification and credential programme is an internationally recognised, globally accredited programme that is transferable between methodologies, standards and industries. The programme applies valid and reliable ways to assess competence and is designed by project managers for project managers

All candidates for Project Management Professional
(PMP)®, Certified Associate in Project Management (CAPM)®, Program Management Professional
(PgMP)®, PMI Scheduling Professional (PMI-SP)®, PMI Risk Management Professional (PMI-RMP)® and PMI Agile Certified Practitioner (PMI-ACP)® must first meet specific educational and experience requirements and then pass an examination.


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Asia Pacific Regional Service Centre

Contact the PMI Asia Pacific Regional Service Centre at:

Email: customercare.asiapac@pmi.org (preferred method)

Telephone: +65 6496 5501
Fax: +65 6496 5599

The Asia Pacific Service Centre is open Monday through Friday, 9:00 a.m. – 6:00 p.m., Singapore time (GMT +8).

The Asia Pacific Service Centre will be closed on the following dates due to public holidays in Singapore:

2 May
21 May
6 July
9 August
12 September
29 October
25 December

Labour Day
Vesak Day
Hari Raya Puasa
National Day
Hari Raya Haji
Deepavali
Christmas Day


 
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